Privacy Policy of AETHIERAVOCATS
Aethieravocats (AE) commits to respecting the privacy of its clients, employees, and representatives. Our privacy policy outlines our standards for the collection, use, disclosure, and protection of your personal information.
Personal Information:
The term 'personal information' refers to any factual or subjective information concerning an identifiable individual. Personal information may be collected about a variety of individuals with whom our company does business, including group and individual policyholders, beneficiaries, employees, and brokers.
Personal information may be collected in various forms, including written (such as correspondence and memoranda), as well as electronic communications, audio recordings, and photographs.
Examples of personal information may include details such as name, age, gender, health, personal characteristics, or an individual's personal and financial situation. Personal information may also include items such as identification numbers (like Social Insurance Numbers or employee numbers), banking and income information, employment records, credit records, and medical information.
Personal information does not include the name, title, or business address, phone number, or email address of employees of an organization.
Aethieravocats follows the ten principles related to the fair treatment of information as outlined in the Personal Information Protection and Electronic Documents Act (PIPEDA).
Accountability:
The Privacy Officer is responsible for implementing and ensuring that employees are trained on all aspects of the privacy policy. The Privacy Officer is also responsible for handling any complaints regarding the handling of personal information.
Determining the Purposes for Collecting Information:
Aethieravocats will only collect information necessary for the normal operations of the business. Individuals who collect information are expected to explain to individuals the purpose for which the information is being collected. Aethier will not collect, use, or disclose any information beyond what is necessary to achieve the specified objectives. Any information that we do not need will be securely destroyed.
Consent:
Aethieravocats will seek to obtain an individual's consent before collecting personal information. Consent may be requested in various ways depending on the circumstances. Sometimes, consent may be obtained from an authorized representative, such as a legal guardian or a person holding a power of attorney. We will disclose personal information to a third party only with your consent or when required by law.
Limitation of Collection:
We will only collect information that is reasonably necessary to achieve the identified objectives.
Limitation of Use, Disclosure, and Retention:
We will use and retain the information only to the extent that it relates to the purposes for which it was collected. Any personal information that is no longer needed will be destroyed.
Accuracy:
We make every effort to ensure that the personal information we collect is accurate, up to date, and complete.
Security Measures:
We have implemented protective measures and appropriate training to ensure that your personal information remains strictly confidential. We limit access to your information to only those employees who need it. The precautions depend on the nature and format of the information collected. Methods include locking offices, desks, and filing cabinets, as well as technological measures designed to restrict access to authorized individuals, including firewall protection, passwords, and encryption.
Transparency:
provides individuals, upon request, with specific information about its policies and procedures regarding the management of personal information, a description of the types of personal information held by the company, and a general account of its use. Aethier has made the title and contact information of the individuals responsible for the company's policies regarding inquiries and complaints publicly available.
Access to Personal Information:
You have the right to inquire about the existence, use, and disclosure of your personal information, and you will have access to this information. We can provide you with this information within a reasonable time after receiving your written request, typically within thirty days.
In certain situations, we may refuse to provide you with the requested information if it references other individuals or if the information cannot be disclosed for legal or other reasons.
Right to Lodge a Complaint Regarding Non-Compliance with the Principles:
If you have complaints regarding the protection of your personal information or the conduct of any of our employees regarding privacy, you may address this matter to our Privacy Officer:
Chief of Privacy Protection:
Aethieravocats
ME Alexandre Ethier
Email: [email protected]
Phone: 514-730-6645
Fax : 514-954-1774
Review of the Policy
Our privacy policy will be reviewed every three years or in the event of substantial changes to provincial and federal privacy legislation or other regulatory requirements.
For more information on PIPEDA, you can visit their website at https://www.priv.gc.ca/en.